Annual General Meeting 2021

Savosolar Plc’s Annual General Meeting will be held on 27 April 2021 at 16.00 (EET) at Meeting Park Forum, Mannerheimintie 20B, 00100 Helsinki, Finland.

The shareholders and their proxy representatives may participate in the meeting and exercise their rights as shareholders only by voting in advance and/or by submitting counterproposals and/or questions in advance. It is not possible to participate in the General Meeting at the meeting venue.

The Board of Directors of Savosolar has resolved on an exceptional meeting procedure based on the temporary act, which entered into force on 3 October 2020. In order to limit the spread of the Covid-19 pandemic, the Annual General Meeting will be held without shareholders‘ or their proxy representatives‘ presence at the meeting venue. This is necessary in order to organize the General Meeting in a predictable way while taking into account the health and safety of the company’s shareholders, personnel and other stakeholders.

Right of attendance

A shareholder who on the record date of the Annual General Meeting, 15 April 2021, is registered in the company’s shareholders’ register maintained by Euroclear Finland Ltd, is entitled to participate in the Annual General Meeting. A shareholder, whose shares have been recorded in his/her/its personal Finnish book-entry account, is registered in the company’s shareholders’ register.

Registration and advance voting

Registration for the meeting and advance voting begin on 8 March 2021 at 9.00 am (EET), when the deadline for delivering counterproposals has expired and the company has published the possible counterproposals to be put to a vote on the company’s website. A shareholder entered in the company’s shareholder register, who wishes to participate in the General Meeting by voting in advance, must register for the General Meeting and deliver his/her votes in advance on 22 April 2021 at 16.00 (EET) at the latest, by which time the notice of participation and the votes must be received.

Shareholders with a Finnish book-entry account can register and vote in advance on certain items on the agenda of the General Meeting during the period 8 March 2021 at 9.00 (EET) – 22 April 2021 at 16.00 (EET) by regular mail or e-mail in the following means:

A shareholder voting in advance must deliver an advance voting form available on the company’s website or corresponding information to the company by regular mail to Savosolar Plc, Annual General Meeting, Insinöörinkatu 7, 50150 Mikkeli, Finland or by e-mail to administration@savosolar.com.

Advance voting form

If a shareholder participates in the General Meeting by delivering votes in advance by regular mail or e-mail to the company, the delivery of the votes before the deadline for delivering the notice of participation and the advance voting period has expired shall constitute a registration for the General Meeting provided that the shareholder’s message includes the information mentioned in the advance voting form required for registration.

Additional information is also available by telephone at +358 50 535 8881 on business days during 10.00 – 16.00 (EET).

A shareholder must in connection with the registration submit the requested information, such as the identification and contact details of the shareholder or his/her representative or proxy representative. Personal data disclosed in connection with the shareholders‘ registration will be used only in connection with the General Meeting and the thereto related necessary processing of registrations.

Privacy Notice Savosolar Plc’s AGM 2021

Proxy representative and powers of attorney

A shareholder may participate in the General Meeting and exercise his/her/its rights at the meeting by way of proxy representation.

A proxy representative shall produce a dated proxy document or otherwise provide reliable evidence of the right to represent the shareholder. The authorization applies to one meeting, unless otherwise stated. When a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.

A template for a proxy document and voting instructions will be available on the company’s website as of 8 March 2021 at the latest when the deadline for delivering counterproposals to be put to a vote has expired and when the company has published possible counterproposals to be put to a vote on the company’s website.

A shareholder, who will not vote in advance himself/herself, may without any cost to the shareholder use the company’s proxy authorization service and authorize Aino Ijäs, LL.M at Smartius Ltd., or another of the company independent lawyer appointed by her to act as a proxy representative and exercise the shareholder’s voting rights at the General Meeting in accordance with the voting instructions given by the shareholder. A signed proxy document including an advance voting form must be delivered to Aino Ijäs, LL.M, by regular mail or e-mail (contact details below) before the end of the registration and advance voting period, by which time the documents must be received.

Further information on the designated proxy representative is available on the website https://www.smartius.fi/people/aino-ijas/ and her contact details are:
postal address: Smartius Ltd, Aino Ijäs, Lapiosaarenkatu 3 S, 33250 Tampere, Finland
e-mail: aino.ijas@smartius.fi

A shareholder may participate in the General Meeting and exercise his/her rights thereat also by appointing another proxy representative of his/her choice. A proxy representative appointed by a shareholder must also vote in advance in the herein described manner. A proxy representative must deliver a signed proxy document given to him/her including an advance voting form by regular mail to Savosolar Plc, Annual General Meeting / Insinöörinkatu 7, 50150 Mikkeli, Finland or by e-mail to administration@savosolar.com before the end of the registration and advance voting period, by which time the documents or corresponding information must be received, or deliver a proxy document in connection with the electronic registration and advance voting. Delivery of a proxy document to the company before the expiration of the registration period constitutes due registration for the General Meeting provided that a proxy representative delivers the advance voting form or corresponding information to the company in connection with the delivery of a proxy document or later before the end of the registration and advance voting period.

Savosolar AGM 2021 – Proxy Form and Voting Instructions

Holder of nominee-registered shares

A holder of nominee-registered shares has the right to participate in the General Meeting by virtue of shares based on which he/she/it on the record date of the meeting, i.e. on 15 April 2021, would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd. The right to participate in the General Meeting requires, in addition, that the shareholder has on the basis of such shares been registered into the temporary shareholders’ register of the company held by Euroclear Finland Ltd. at the latest on 22 April 2021 by 10.00 (EET). As regards nominee-registered shares this constitutes due registration for the General Meeting.

A holder of nominee-registered shares is advised without delay to request necessary instructions regarding the registration in the temporary shareholder’s register of the company, the issuing of proxy documents and registration for the General Meeting from his/her/its custodian bank. The account management organization of the custodian bank has to register a holder of nominee-registered shares into the temporary shareholders’ register of the company at the latest on the date and time mentioned above and arrange voting on behalf of a holder of nominee registered shares.

Shares registered at Euroclear Sweden AB

Shareholder whose shares are registered in the securities system of Euroclear Sweden AB and who wants to participate in the General Meeting and use his/her/its voting right, shall be registered at the shareholder’s register held by Euroclear Sweden AB on 15 April 2021 at the latest.

In order to be entitled to request for temporary registration in the shareholder’s register of Savosolar held by Euroclear Finland Ltd., a shareholder of nominee-registered shares shall request that his/her/its shares are temporarily registered under his/her/its own name in the shareholder’s register held by Euroclear Sweden AB and to ensure that the custodian bank will send the above-mentioned request for temporary registration to Euroclear Sweden AB. The registration shall be made on 15 April 2021 at the latest, and therefore a shareholder shall give the request to his/her/its custodian bank in good time prior to the above date.

Shareholder, whose shares are registered in the securities system of Euroclear Sweden AB and who intends to participate in the General Meeting and use his/her/its voting right, shall request for a temporary registration of his/her shares to the shareholder’s register of Savosolar held by Euroclear Finland Oy. The request to Savosolar shall be made in written at the latest on 16 April 2021 at 10.00 Swedish time. The temporary registration through Savosolar constitutes a due registration to the General Meeting.

Savosolar Shareholder GM Instruction (English)
Savosolar Shareholder GM Instruction (Swedish)

Shareholder whose shares are registered in the securities system of Euroclear Sweden AB and who wants to participate in the General Meeting and use his/her/its voting right, shall also comply with what has been stated above regarding advance voting.

Counterproposals to the agenda items

The deadline related to delivering counterproposals expired on 1 March 2021 at 16.00 EET. The company did not receive any counterproposals to be considered at the General Meeting.

Questions to the Company

Pursuant to Chapter 5, Section 25 of the Finnish Companies Act, a shareholder may present questions with respect to the matters to be considered at the General Meeting until 8 April 2021 at 16.00 (EET) by e-mail to administration@savosolar.com. Such questions by shareholders, the company’s responses to such questions as well as other counterproposals than those put to a vote are available on the company’s website by no later than 16 April 2021. As a prerequisite for presenting questions, a shareholder must present evidence to the company of his/her shareholding upon request.

Important dates

22 Feb 2021 Notice to the Annual General Meeting published
1 Mar 2021 at 16.00 EET Deadline for shareholders’ counterproposals
7 Mar 2021 Possible counterproposals to be taken to vote published
8 Mar 2021 at 9.00 EET Registration and advance voting begin
8 Apr 2021 at 16.00 EET Deadline for shareholders’ advance questions
15 Apr 2021 Record date of the Annual General Meeting
16 Apr 2021 Responses to advance questions as well as other counterproposals than those put to a vote are available on the company’s website
22 Apr 2021 at 10.00 EET Deadline for registration for holders of nominee registered shares
22 Apr 2021 at 16.00 EET Deadline for registration and advance voting
22 Apr 2021 at 16.00 EET Deadline for proxy documents
27 Apr 2021 at 16.00 EET Annual General Meeting
11 May 2021 Minutes of the Annual General Meeting available online

Annual General Meeting documents

The notice of the meeting, which includes all the proposals relating to the agenda of the General Meeting is available below. The documents related to the annual accounts of Savosolar Plc. will be available below on 30 March 2021 at the latest. The documents mentioned above are also available at the meeting. Minutes of the General Meeting are available below no later than 11 May 2021.

Notice to the Annual General Meeting 2021 of Savosolar Plc